So your boss has just dropped a challenge in your lap; next year’s team celebration day has to be different…make it like a festival!
You’re tasked with creating a mini festival that not only celebrates the business but also earns you major points with the boss and the whole team. Easy, right? Well, don’t panic! Here’s our ultimate how-to guide for pulling off an epic mini festival that’ll go down as the best team celebration ever!
Where to Host
First up, location. You’ll need an outdoor space with enough room for everyone to spread out, chill, and enjoy the festivities. Whether it’s a large garden, a local field, or a private venue, make sure there’s plenty of space for tents, activities and lounging around. Tipi or Sailcloth tents are perfect for this – giving you shelter while still keeping that open, festival vibe. Why not add some fairy lights, bunting and hay bales to complete the look.
How to Plan It
Planning your mini festival doesn’t have to be a headache. Start by thinking about what your team loves. Do you have some music lovers? Karaoke stars? Maybe they’re more into laid back games and chilling by the fire. Create some zones within your festival – music, chill out areas and games – so everyone has something to enjoy.
Set a timeline for your festival. Will it be an afternoon affair, or are you going all out with an all day event? Either way, make sure there’s a schedule that included enough time for people to eat, relax and enjoy the entertainment.
Food: Fuel for the Fun
Festival food should be fun and easy. Food trucks are always a win, offering up everything from burgers to vegan treats. Set up a buffet with options for all dietary needs, and don’t forget the snacks! Popcorn, candy floss or a retro sweets table are always crowd pleasers.
If you’re going for a sit down vibe, picnic hampers are a great way to keep things relaxed but organised. Everyone gets their own mini feast, packed with goodies like sandwiches, fruit and cakes.
Entertainment: Keep it Fun
Now for the main event: the entertainment! Live music is a must, so hire a local band or DJ to set the festival mood. Create a karaoke corner for those brave enough to take the mic (cue embarrassing but hilarious moments with your colleagues).
Want something a little different? How about a talent show where the team can showcase any hidden skills? Or, set up a photo booth with props so everyone can snap some festival style pics. Outdoor games like Giant Jenga or Tug of War will keep the competitive spirit alive.
Booze & Alcohol Free Options
No festival is complete without some drinks! Set up a bar area offering a mix of alcoholic and non-alcoholic options. Craft beers, summer cocktails and gin bars are always a hit, but don’t forget to cater for the non-drinkers with mocktails, alcohol free beers and fresh juices.
A self-serve drinks station with plenty of water and soft drinks is also a must to keep everyone hydrated as they party throughout the day.
Facilities: Toilets and Comfort Zones
Let’s be real, no-one wants to think about toilets, but it’s a key part of any outdoor event. Hire luxury portable toilets to keep things clean and comfortable. Add a few vanity stations with mirrors hand sanitiser and sun screen to make sure everyone is fresh and festival ready throughout the day.
Extending It: Making it a Family Festival
Why not take things a step further and make it a family festival? Invite team members to bring their kids and partners for a full-on family fun day.
- Entertainment for All Ages: Set up a kids’ zone with face painting, balloon animals and crafts. Bring in a magician or clown to keep them entertained, and make sure there’s plenty of space for them to run around and play.
- Family Friendly Food: Add some family favourites like mini pizzas, hot dogs and ice cream stands.
- Chill-Out Zone: Create a quiet shaded area with blankets and cushions for parents to relax while the little ones take a break.
Final Thoughts
Creating a kick-ass mini festival for your team celebration day involves transforming an ordinary work event into a fun, memorable experience. Customising the event to suit your team’s interests and making it inclusive, ensuring everyone feels involved and celebrated, is paramount. The goal is to foster a sense of camaraderie while giving your team a break from the usual workday routine.
If your boss hasn’t come to you with the idea yet, why not put it to them? And when you get that green light, give us a call to see how we can help you create something epic!
Let’s Chat
If you’ve found yourself nodding along to this blog, then I am guessing you could be the one responsible for pulling your next team event together. Don’t worry, you are not alone, we are here to help you bring it all together. Get in touch with our team today to talk through your own ideas 01332 806040 OR [email protected]
Photo Credits
Waves of Wonder Photography
Martin McKowski
Darren Brough Photography
Humpston and Bull
Rachael Phillips Photography
