Next Steps

Thank you for checking out our NEXT STEPS page, hopefully, you will find this really helpful in answering some of the questions you may have.

Only once you are 100% happy that Sami Tipi are the right supplier for you and you are happy with the quotation, the next step for you is to simply let us know. You can either HIT accept on your quotation or just drop an email to us at [email protected]

But before you get to this point, I am sure that you may have some questions. We’ve put together a quick guide on some of the commonly asked questions before taking the next steps to planning your special event;

 

How soon do we need to book?

The three key items to initially get booked and decide on are;

  1. Your structure
  2. Location ie the venue/site
  3. The church or how you are choosing to get married

If there is a key date that you are wanting to secure, our advice would be secure these three as soon as possible. Then the rest of your suppliers will begin to fall in place thereafter. If the actual date is not overly important and you have a little more flexibility on this, it does give you a little more time before making the final decision to get your celebration booked.

Do you need to do a site visit?

Existing Sami Tipi Venue | NO

If you are looking to work with one of the venues we regularly work with, no we will not.

New Venue or Your Own Garden | YES

If you are unsure if the Tipis/Sailcloth will fit at your preferred location, we can conduct an initial site visit for you before you make your celebration booking. However, if you have acres and size is no problem we can do this for you at a time convenient to you after you have made your booking.

What does a site visit involve?

When Craig or Will from our team conduct the site visit there are a few key things they will be looking for;

  1. Understand the drive and the best route to you
  2. Get a clear idea of the access into the site/field
  3. Measure and talk through with you the best place for the Tipi/Sailcloth
  4. Begin to plan out where other key suppliers may be best located, ie catering tent, toilets, generator, glamping village etc

When do you setup the Tipis/Sailcloth and takedown?

For a Saturday celebration, our set up days are a Wednesday or Thursday. Occasionally we may do this on the Tuesday. What we want to do is always give you AT LEAST the Friday to add in your own personal touches to the space.

Our takedown days are a Sunday lunchtime or Monday morning. Always giving you time to have brunch with your guests on the Sunday morning before we arrive.

The setup and takedown days may also be dictated by your venue, so always have a clear understanding of when you have access to and from it so we can work with you and your site.

The days will always be pre-agreed with you and the venue, so we all have a clear plan.

Do we need power and toilets?

To make your outdoor event function, you will require power and toilets. If your site does not offer power or organise the hiring in of an event generator, this is something we can do for you. If you would prefer to organise your own generator, we will advise you on our power requirements.
We also work with a number of luxury toilet hire companies. We are happy to coordinate the hiring of these in for you, or we can recommend suppliers we have worked within the past.

Can we see the Tipis and Sailcloth Tent?

Yes, we have a number of open events throughout the year where you can see the Tipis and Sailcloth up in all their glory. You’ll be able to see what they look like when they are all lit up at night-time; perfect for imagining how your evening reception will look and how it will feel. You’ll be able to walk around inside and really get a feel for what kind of arrangement you want for your wedding. We will keep you updated on up-and-coming events.

We also keep our open events page up to date here: www.samitipi.co.uk/open-events/

Can you wear heels with the flooring?

Our tipi flooring is a woven matting called Dandy Dura, this is laid over a waterproof protective membrane. The matting is high heel proof, so you and your guests will be fine in heels whilst in the tipis. There is inevitably going to be a time when you will have to walk over the grass, whether this is to pop to the toilet or to just enjoy the outside space, this is when highest of heels will be a little difficult.

Our tip is to let your guests know that you are having an outdoor wedding, they do not need to know that it is in a Tipi or Sailcloth Tent, that can remain a surprise. By providing them with enough information, they will be a little more informed on what to wear, including footwear.

What if we prefer different furniture?

If we have sent you over a quotation and you prefer a different furniture option, just let us know and we would be only too happy to update this for you. Most of the furniture in the Tipis can go into the Sailcloth (excluding the fire) and vice versa.

Can we change our mind on the furniture items we book?

100% change it! We know that you might change your mind and it really is ok! When you come to one of our open events you might prefer the round tables or long tables instead – you can swap them, it really is not a problem. We fully understand that your ideas will change and develop over time. It is only at your final planning meeting, which is 6 weeks before your big day, that we will we ask you to fully finalise all of your hire items.

We like to do it 6 weeks before as this is the point that you would normally have all of your RSVP’s back.

What deposit is needed to secure our date?

A non-refundable payment (“Booking Fee”) of 25% of the total hire charge is payable when making a booking.

A second 25% non-refundable payment is due 6 months before your big day.

The remaining balance is payable 30 days prior to the event.

Can we pay on credit card?

YES – Payments can be made securely using our online payment gateway. Payments can be made via credit card, debit card, Apple pay or via a bank transfer.

What happens if our celebration cannot go ahead due to Covid?

We are regularly checking and keeping up to date with guidelines. If your wedding cannot go ahead, we will work with you to postpone your celebration to either later in the year or the following year.

Alternatively, if your celebration can go ahead but on lower numbers than you had hoped for, we can continue with your existing date but downsize the structure to be relevant to your guest number and supplier needs. If the guideline numbers do not allow you to have the celebration you had planned for, again, we will work with you to postpone to later in the year or the following year.

What support do we have after we have booked?

Our team are always at the end of the phone or email whenever you need us. In addition to this we like to formally offer two planning meetings. These tend to be;

6 months before the big day, then a second one 6 weeks before.

This is time together to work through your timeline, guest needs, supplier needs and from this we can then begin to create a floor plan that works for you.

Can we book a virtual coffee meeting with you?

YES, we know it isn’t always easy to meet face to face, so we offer virtual coffee meetings. This is a great way to talk through your ideas further and also get your questions answered. You can book this in at any time to suit you. Here is a link to book directly into our diary; https://calendly.com/samitipi/getting-to-know

Are you a Member of MUTA?

YES

MUTA is the Kite Mark for Tent and Marquee providers in the UK. Ensuring your event is in safe hands, with a trusted supplier and an experienced team. It is the UK’s only trade association dedicated to marquees, tents and structures. When you hire any outside structure, you want to make sure that they are a MUTA member.

Not everyone in our industry chooses to be a member, but your biggest day is too important – so at Sami Tipi we wouldn’t have it any other way.

Once we are happy with everything what are the next steps?

Once you have confirmed that you are happy, we will send over to you;

A Booking Form – to digitally complete
Our Terms and Conditions – to read and digitally sign
Your Booking Invoice

This then gets your event in to our diary. On receipt of the above is when your event is officially booked with Sami Tipi and the excitement can really begin!